Acumatica vs QuickBooks

Transform Your Business To the Next Level

Accelerate your growth and manage all your financial and operational needs on an intuitive cloud business management system to power your entire organization.

Increase efficiency with a single, comprehensive, and integrated cloud-based solution.
Improve accuracy with faster and more responsive accounting software.
Boost productivity with powerful and innovative features that simplify your processes.
Enhance your competitive advantage with a system designed to support the demands of your growing business.

Scalability Challenges

Increased Manual Processes

Limited Industry-Specific Capability

Lack of Actionable Insights

Data Silos from Disparate Systems

Compliance Risks (GAAP, IFRS)

KEY RESULTS

Eliminated extra labor devoted to manually transferring data, gaining automated processes
that saved 20 hours per week
Acquired a stable, end-to-end cloud platform, eliminating technology crashes and server babysitting
Gained a flexible platform with open API, allowing customization according to company needs
Reduced time from order to arrive at manufacturing floor from 24+hours to 3 minutes
Reduced time to close monthly books from 3-to-4 weeks to 5 days
Saved at least 15 hours every week automating freight bill data entry
Improved inventory management significantly, reducing inventory carrying costs and freeing cash
Gained bill of materials that improved job costing accuracy
Improved decision-making with timely access to live data, reducing by 90 percent the time it takes to gather data

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Acumatica was designed and built as a cloud-native application suite. QuickBooks Enterprise is a client-server architecture that can be “hosted” in the cloud. It does not feature cloud-native capabilities such as access via a standard web browser only, a true mobile-friendly user interface, nor seamless product upgrades.

Acumatica offers a complete ERP and CRM solution, including vertical-specific modules. QuickBooks Enterprise is limited to Financials Management, Payroll, Order Management, Inventory, and Pricing.

QuickBooks uses a proprietary database and does not provide a true export function, requiring a third-party utility to access the underlying database. Acumatica allows users to export their full database at any time for any reason.

Both products are available through subscription licensing, but Acumatica also offers alternate options to accommodate customers’ unique requirements.

Both products allow you to scale resources to support a growing company. But Acumatica charges by the computing power required and not per user. You can scale up much easier with Acumatica, as unlimited users can access the system and contribute to your operational efficiencies. Business Central, on the other hand, is licensed per user. Company growth can be impeded as more employees, customers, and suppliers need access to the system, and costs rise quickly. Be aware of these costs and consider them in your final evaluation.

Because Acumatica charges by computing power used, not by user, costs reflect the functions and resources you need. With Business Central, costs add up. Business Central charges per user as well as by the resources used, and these costs increase as your company grows.

Advanced Accounting Capabilities
- QuickBooks fulfills the basic accounting needs of fledgling businesses, but as your company grows, your financial requirements become more complex. Acumatica specializes in and delivers the core accounting features you need to run your business, like general ledger, accounts receivable, accounts payable, and bank feeds. But it also provides advanced functionalities designed to grow with you.
  - Tax Management – secure flexible tax reporting, handle sales tax exemption certificates, streamline tax zone reporting, and gain a complete audit trail.
  - Payroll Management – easily set overtime rules, manage deductions and benefits, set up pay groups and employee classes, and define earning type codes.
  - Global Accounting – use multiple base currencies, manage multicurrency pricing, and automate buy/sell relationships between entities across borders.
  Acumatica also provides Deferred Revenue Accounting, Fixed Assets Management, Recurring Revenue Management, and more.
Intercompany Accounting
- As your business grows and expands locally and globally, you will need to manage multiple entities, currencies, and localizations simultaneously. To achieve this, you want a centralized system that goes beyond just accounting to integrate all your business operations. This keeps all your teams connected to the same set of real-time financial and operational data, fostering companywide collaboration and informed decision-making.
  
  Multi-Entity and Intercompany Accounting allows you to centralize purchasing, invoicing, and reporting for multiple businesses and teams, automatically allocate accounting transactions among companies, and link bank accounts to specific companies for their exclusive use.
Real-Time Reporting
- Acumatica offers a collection of financial reporting and analytic resources that goes far beyond balance sheets and cash flow statements, enabling you to see the health of your company at a glance and quickly spot good or bad trends. Acumatica has a full set of essential reports that can be used out-of-the-box to access real-time data from the system. Easily modify reports, create new reports, and generate pivot tables, directly within Acumatica.
Mobile App
- Acumatica’s native mobile app boosts productivity by providing 24/7 remote access to ERP data on iOS and Android devices, allowing users to view accounts, manage approvals, start field service appointments, capture field reports, and retrieve real-time information. You can quickly check order statuses, review stocking levels by warehouse, and manage your business by exception. The app also supports capturing expense receipts, time entries, and electronic signatures on the go—all from a customizable mobile workspace with widgets, favorites, and KPIs to meet individual user needs and priorities.

Industry Editions
Since QuickBooks only handles basic accounting, you may be using other industry-specific systems alongside it. Acumatica offers built-in, industry-specific capabilities, eliminating the need to work with disparate systems and data. Here are some examples of the industries we specialize in:
- Manufacturing: Supports multiple manufacturing methodologies, including make-to stock, make-to-order, engineer-to-order, project-centric, job shop, batch, and repetitive manufacturing.
- Construction: Tracks projects in real-time, eliminates costly delays, automates workflows to increase collaboration, streamlines communication, and allows for the whole team to log on anytime, from anywhere.
- Distribution: Extensive suite of connected distribution applications for sales, inventory, purchasing, and warehouse management.
- Retail: System for inventory accuracy, omnichannel fulfillment, perfect order rates, and seamless customer communication.
Personalization
Ease of Integrations

Acumatica unifies your financial and operational data, providing a single platform for growth and scale. With QuickBooks, you have to tack on additional software packages to get this extended functionality. With Acumatica, it’s all built in, so you can do more with less software.

In addition to Acumatica’s built-in advanced accounting, CRM, inventory and warehouse management, and billing solutions, our open cloud platform seamlessly integrates with hundreds of third-party applications. This gives you even more freedom to extend and customize the platform to meet your unique needs with integrated solutions and services from our technology partners. It also provides you with the flexibility to retain your preferred functions within your existing software stack.
Customer Management

Acumatica has an integrated CRM solution for managing leads, contacts, opportunities, and more. Having all accounting, marketing, sales, billing, and financial data in a unified database enables businesses to make better decisions with a single, accurate set of real-time data. With an integrated CRM-ERP solution, every aspect of the customer’s journey is connected to this same dataset, providing businesses with an instant, 360° view of all customer information.

KEY RESULTS

• Acquired a single, integrated, cloud-based solution, eliminating manual reconciliation processes

• Provided instant and accurate financial reporting, improving decision making

• Gained deep and connected data transparency, streamlining operations

• Avoided hiring additional staff in finance, scaling transaction volume more efficiently

• Improved the customer experience, shipping products 50 percent faster, exceeding consumer expectations

• Obtained a connected platform for growth that can scale rapidly as the business continues to evolve

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Awards, Recognition, & Reviews

Acumatica is proud that our completely integrated Cloud ERP solution is recognized as one of the best ERP software products on the market by leading industry organizations, publications, and our customers.