We are so excited to share Acumatica’s new update with you today along with the features that have been added to ensure your business stays more secure, flexible and functional. In an era defined by digital transformation — security, flexibility and functionality have never been more essential when it comes to enterprise planning software. The team at Acumatica designed the 2019R1 update with these considerations in mind and we think the new features offer immense value to business owners in the modern world.
The recent update is driving innovative technology even further into the ERP world with investment in areas of artificial intelligence, machine learning, robotics, and analytics. At Aqurus we are focused on making Acumatica’s technological investments real to you, so you can utilize Acumatica to automate and simplify your daily tasks. Meaning, you can sell more, gain new customers, make more money on every product and become more competitive in your field.
Multi-Factor Authentication is when a system requires more than one method of authentication from independent categories before it will give the user access. There are a couple of different ways that this can be executed across the Acumatica platform. It can be done through email, SMS messaging, Mobile app code, push notifications and fingerprint sign-on.
Multi-Factor Authentication is probably something you are pretty familiar with. For instance, when you log into a secure account, like online banking, sometimes it will require that you use a code sent to your phone to complete the login process. This same security is exactly what Acumatica 2019R1 is replicated off of. When you log in to Acumatica, the Multi-Factor Authentication system will send a notification to your device, and you will need to enter the code into the Multi-Factor Authentication field on the Acumatica login page to gain access to your account.
Another important feature of the 2019R1 update is WMS functionality. This is now a built-in native function, which means it does not require add-ons. The goal of the WMS functionality is to provide basic functionality in real-time. This means you can receive, put away, transfer, pick, pack, ship, look up bins, as well as do physical inventory counting all from your wireless or mobile device. This update can expedite a lot of the distribution and procurement processes and help you leverage Acumatica’s full potential for your business.
We can’t emphasize enough how great dashboards are to use in your business. It gives you the data up front, stopping you from having to go and look for it. With dashboards, you can see the data right as you log in.
You can filter by setting parameters on your column basis. You can choose whether you want it to be equal, higher than, or less than and then enter your given amount. From there, Acumatica will filter down the results making it easy to find things based on the parameters you have searched.
Another beneficial tool on the 2019R1 is Favourites. As we all know, navigating through menus can be troublesome. This inconvenience can be eliminated when you navigate through your Favourites. You simply click the yellow star next to the items that you visit a lot, and it will appear on your Favourites page for quick access to pages and features you use often.
The side panel update makes the data very accessible for your day-to-day operations and can be found by clicking the arrow on the right-hand side of your screen. This function helps you see all the details, commission and any more relevant information to your sales order. It also allows you to make instant changes to your order.
Conditional Functionality is another new functionality in 2019R1, and will colour code the results based on specific parameters that you set. With this new feature, you select colours to show orders that are normal or overdue. This is a beneficial tool if you are looking at a lot of data and need to take in a lot of information quickly. It helps make things pop out at you, so you don’t have to look for them.
The purchasing dashboard gives you better access to data by showing you data queries into the actual system. It puts all the vital purchasing information and data in front of you so you won’t miss it.
PO Receipts / AP Bill Match Screen
This update will allow you to see if you have fully received your purchase orders (PO’s) and then check if you have an accounts payable (AP) bill booked against it. The PO history is a new addition in the 2019R1, which means no more running extra reports to gather the same information. However, now the PO receipts will show up on-screen on the left side, and they will match up with the AP bills on the right side of the screen. This update was put in place so you can know and see things a little clearer and take action.
SO Quick Process
The Sales Orders (SO) Quick Process automates the process shipment, confirmed shipment, creation of invoices and releasing of these documents all in one step. The quick process button is enabled at the order type, where you can select different pre-configured options and run the process. It will then generate the shipment and inventory document as well as the accounts receivable invoice. With one press the SO Quick Process goes through the whole procedure for you from order to invoice creation, speeding up your sales orders and sending them out the door quickly.
Two new project enhancement features–multi-currency, and enhanced budgeting have been added. Multi-currency project accounting gives you the ability to track projects in both your currency and the project currency. This gives the user the freedom to review actual revenue and project costs, while being able to present costs to the customer in their currency.
Budgeting has improved significantly; Enter, modify budget forecasts and compare with up to date project costs, allowing you to forecast both the original and revised amounts for financial periods. Distributing amounts and quantities of the project budget along selected range periods, speeds up data entry allowing you to use your forecast data quickly and efficiently.
One of our main objectives at Aqurus is continuous improvement. Once we get our clients up and running with Acumatica, we’re always looking for ways to make their business better and help them reach their goals. We hope this webinar on the latest Acumatica update was helpful and gives your business a boost.
If you have any feedback on our webinar or have any questions at all, don’t hesitate to get in touch. Our team is passionate about streamlined implementation and ongoing support!